4.2.3 Explain the Purpose of the Key Management Products Required to Support the ‘organization’ Practice: (6.5) PRINCE2-FOUNDATION-VERSION-7 Practice Questions (Page 2)

Questions 6–10

1. 6expert · hard

   A project has a matrix structure where team members report to both a project manager and a functional manager. The project board is concerned that this dual reporting is causing confusion about accountability. The project manager needs to address this in the PID. What is the most appropriate action?

   • AUpdate the commercial management approach to include the functional manager.
   • BRemove the functional manager from the project management team structure.
   • CClarify the project management team structure to show both reporting lines and define the accountability in the role descriptions.
   • DCreate a new section in the PID for matrix management.
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2. 7application · medium

   During a project, a conflict arises between two team leads about who has the final say on a technical decision. The project manager needs to resolve this by referring to the documented authority levels. Where should they look?

   • AProject plan
   • BCommercial management approach
   • CProject management team structure
   • DRole descriptions
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4. 8application · medium

   A project is about to start, and the project manager wants to ensure that every team member understands their specific responsibilities and what they are accountable for. What should the project manager do?

   • AEnsure the project management team structure is displayed prominently.
   • BEnsure the commercial management approach is shared with the team.
   • CEnsure the project plan is distributed to the team.
   • DEnsure the role descriptions in the PID are complete and communicated to the team.
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5. 9foundation · easy

   What is the primary purpose of the 'project management team structure' section in the Project Initiation Documentation (PID)?

   • ATo define the roles, responsibilities, and relationships of the people involved in managing the project
   • BTo outline the project's communication plan, including meeting schedules and reporting formats
   • CTo specify the technical skills and qualifications required for every project team member
   • DTo list the detailed tasks and activities that each team member must perform on a daily basis
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6. 10expert · hard

   A project is using multiple suppliers, each with different contract types. The project manager is concerned that the commercial management approach is not detailed enough to guide the team on how to manage these different contracts. The project board wants to ensure that the approach is comprehensive. What should the project manager do?

   • AUpdate the project management team structure to include the suppliers.
   • BEnhance the commercial management approach to detail how each contract type will be managed, including monitoring and escalation.
   • CCreate a separate supplier management plan.
   • DUpdate the role descriptions to include supplier management duties.
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