Task 5 Archive Schedule Files (for Example, Final Schedule Model, Schedule Management Plan, Periodic Status Reports, Schedule Change Log), as per Defined Procedures in Order to Satisfy Contractual Requirements and Prepare for Potential Forensic Schedule Analysis. PMI-SP Practice Questions (Page 4)

Questions 16–20

1. 16foundation · easy

   What is the primary purpose of following defined procedures when archiving schedule files?

   • ATo speed up the project closure process
   • BTo reduce the number of files stored in the project repository
   • CTo ensure consistency and compliance with organizational and contractual requirements
   • DTo allow team members to access files after project completion
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2. 17expert · hard

   A project manager is archiving schedule files for a completed project. The organization's procedure requires that all schedule files be archived in a specific document management system with restricted access, and that the archive be retained for five years. The project manager has archived the final schedule model and the schedule management plan, but the schedule change log is still being finalized by the scheduler. The contract requires the archive to be delivered within 10 business days. What should the project manager do to balance the procedure and the contractual deadline?

   • AArchive the change log on a personal drive and add it to the system later.
   • BAsk the client for an extension because the change log is not ready.
   • CWait for the change log to be finalized before archiving anything, even if it means missing the deadline.
   • DArchive the available files now and add the change log when it is finalized, before the contractual deadline.
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4. 18foundation · easy

   Which of the following is a type of schedule file that should be archived during schedule closeout?

   • AMeeting minutes
   • BProject charter
   • CFinal schedule model
   • DTeam member resumes
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5. 19expert · hard

   A project manager is closing a project that experienced significant delays and disputes. The contract requires the archive to include the final schedule model, all periodic status reports, and the schedule change log. The project manager has all these files, but some status reports are missing data due to a software upgrade. The client is considering a claim, and the project manager wants to prepare for forensic schedule analysis. What is the best action?

   • ARecreate the missing data from other project records and include a note explaining the reconstruction.
   • BArchive the files as-is and note the missing data in the archive index.
   • CDelay the archive until the software vendor can recover the missing data.
   • DExclude the incomplete status reports from the archive to avoid questions.
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6. 20application · medium

   A contractor is closing a project where the contract states that the schedule archive must be delivered in both electronic and printed formats. The project manager has prepared the electronic archive but is unsure whether the printed copy must include all documents or just the final schedule model. What should the project manager do?

   • AAsk the client if they really need a printed copy.
   • BDeliver the electronic archive and note that the printed copy is available upon request.
   • CPrint the entire archive, including all required documents, and verify the printed copy matches the electronic version.
   • DPrint only the final schedule model to save time and paper.
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