Task 5 Archive Schedule Files (for Example, Final Schedule Model, Schedule Management Plan, Periodic Status Reports, Schedule Change Log), as per Defined Procedures in Order to Satisfy Contractual Requirements and Prepare for Potential Forensic Schedule Analysis. PMI-SP Practice Questions (Page 3)

Questions 11–15

1. 11application · medium

   A project manager is archiving the schedule files for a completed commercial building project. The organization's archiving procedure specifies that all files must be stored in a secure, access-controlled repository and that the archive must be retained for at least seven years. The project manager has the final schedule model, the schedule management plan, and the schedule change log. What additional step is essential to prepare for potential forensic schedule analysis?

   • AStore the archive on a personal drive to ensure easy access for the project manager.
   • BInclude all periodic status reports and ensure they are time-stamped and versioned.
   • CRemove any files that are not explicitly required by the contract.
   • DConvert all files to a single format to simplify storage.
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2. 12application · medium

   A government contractor is closing a defense project. The contract requires that all schedule records be archived within 30 days of project completion and that the archive include the final schedule model in P6 format, all weekly status reports, and the schedule change log. The project manager has the final schedule model and the change log, but the weekly status reports were stored on a shared drive that has been partially overwritten. What should the project manager do first?

   • ADelay the archive until the reports are recreated, even if it exceeds the 30-day deadline.
   • BRecreate the missing status reports from memory and include them in the archive.
   • CArchive the available files and note the missing reports in the archive index.
   • DAttempt to recover the overwritten files from backup or IT support.
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4. 13application · medium

   A project manager is archiving schedule files for a completed project. The project had several schedule revisions, and the project manager is unsure whether to include all versions or only the final version. The organization's procedure states that the archive should support forensic schedule analysis. What should the project manager do?

   • AInclude only the baseline and the final schedule, skipping intermediate updates.
   • BInclude only the final schedule model to avoid confusion.
   • CInclude all schedule versions, including baselines and updates, to provide a complete history.
   • DAsk the client which versions they prefer.
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5. 14foundation · easy

   According to defined archiving procedures, what should be verified before finalizing the archive of schedule files?

   • AThat the project budget has been fully spent
   • BThat all required schedule files are complete and in the correct format
   • CThat the schedule software is updated to the latest version
   • DThat all team members have approved the final schedule
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6. 15application · medium

   A project scheduler is archiving schedule files for a completed project. The organization's procedure requires that the archive include a signed-off document listing all archived files and their versions. The scheduler has the final schedule model, the schedule management plan, and the schedule change log. What is the most important additional step to comply with the procedure?

   • AConvert all files to PDF to ensure readability.
   • BStore the archive on a shared drive with open access for all team members.
   • CCreate an archive index that lists each file, its version, and the date of archiving.
   • DDelete any duplicate files to reduce storage.
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