2.3 Apply the Approach to the Following: Communications (3.4), People Central to the Method (3.5) PRINCE2-PRACTITIONER-VERSION-7 Practice Questions (Page 6)

Questions 26–30

1. 26foundation · easy

   Which communication channel is most appropriate for a formal, documented decision that needs to be recorded for audit purposes?

   • AA written report or formal memo
   • BAn informal chat at the coffee machine
   • CA quick text message to the team
   • DA social media post
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2. 27expert · hard

   A project manager is developing the communications management approach for a project that involves a high level of uncertainty. The project board wants to be kept informed of progress, but the team is concerned that too much reporting will slow them down. What is the best way to balance the project board's need for information with the team's need to focus on delivery?

   • AProvide the project board with real-time access to the project's progress dashboard.
   • BReduce reporting to the project board to a minimum to allow the team to focus on delivery.
   • CAgree on a reporting schedule that provides the project board with regular but concise updates, and allow for ad-hoc escalation of issues.
   • DHold daily meetings with the project board to ensure they are fully informed.
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4. 28expert · hard

   A project manager is planning communications for a project that has a diverse range of stakeholders, including some who are external and have contractual obligations. The project manager needs to ensure that all stakeholders receive the right information at the right time. What is the most important factor to consider when developing the communications management approach?

   • AThe availability of communication tools and technology.
   • BThe project's budget for communication activities.
   • CThe communication preferences of the project manager and the team.
   • DThe stakeholder analysis, including their interests, influence, and information needs.
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5. 29application · medium

   A project manager is assigned to a project where the team is new to the organization and lacks experience with the technology being used. The project manager needs to lead the team effectively. Which leadership style is most appropriate in this situation?

   • AAuthoritative style, making all decisions and expecting compliance.
   • BPacesetting style, expecting the team to keep up with the project manager's pace.
   • CDelegating style, giving the team full responsibility for their tasks.
   • DCoaching style, providing guidance and support to build the team's skills.
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6. 30application · medium

   A project manager is leading a project to build a new hospital wing. The project team is highly experienced and has worked together on similar projects. The project manager has a directive leadership style, but the team has expressed a preference for more autonomy. What should the project manager do to align with the principle that people are central to the method?

   • AAsk the team to accept the directive style because it has worked in the past.
   • BAdopt a more delegating style, giving the team more autonomy while maintaining clear objectives.
   • CSwitch to a laissez-faire style with no supervision to give the team complete freedom.
   • DContinue with the directive style to ensure the project stays on track.
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