2.3 Apply the Approach to the Following: Communications (3.4), People Central to the Method (3.5) PRINCE2-PRACTITIONER-VERSION-7 Practice Questions (Page 5)

Questions 21–25

1. 21application · medium

   A project manager is updating the communications management approach for a project that has recently added a new regulatory body as a stakeholder. The regulatory body requires formal written updates on compliance matters. What should the project manager include in the communications management approach?

   • AA plan to hold informal meetings with the regulatory body to build a relationship.
   • BA description of the regulatory body's information needs, the method and frequency of communication, and the responsible person.
   • CA note that the regulatory body will be added to the existing email distribution list.
   • DA decision to exclude the regulatory body from the communications management approach until they request information.
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2. 22application · medium

   During a project team meeting, a team member expresses frustration that the project timeline is unrealistic. The project manager notices that other team members seem to agree but are not speaking up. What is the most effective communication technique for the project manager to use?

   • AEnd the meeting early to avoid conflict and address the issue privately with the one team member.
   • BAcknowledge the concern and ask open-ended questions to encourage the team to share their views.
   • CReiterate the project plan and emphasize that the timeline is fixed and non-negotiable.
   • DChange the subject to a less contentious topic to keep the meeting positive.
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4. 23foundation · easy

   What is the first step in planning communications according to the PRINCE2 approach?

   • ACreate a detailed project schedule
   • BDraft the project's risk management plan
   • CAnalyze stakeholders to understand their needs and expectations
   • DSelect the communication methods and channels
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5. 24foundation · easy

   Which technique is most effective for building a high-performing project team?

   • AAvoiding any form of conflict to maintain harmony
   • BEmpowering team members by giving them ownership of their tasks
   • CAssigning all tasks to the most experienced member
   • DKeeping team members isolated to focus on their individual work
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6. 25foundation · easy

   Which strategy is most appropriate for a stakeholder with high influence but low interest in the project?

   • AMonitor them with minimal effort
   • BIgnore them because their interest is low
   • CManage them closely with frequent detailed communication
   • DKeep them satisfied with periodic updates and minimal engagement
   Reveal Solution Discussion Select an answer first