3.6.2 Analyse Whether the ‘evaluate New Information’ Process Activities, Roles and Responsibilities Are Effective and Fit for Purpose MSP-PRACTITIONER-5TH-EDITION Practice Questions (Page 4)

Questions 16–20

1. 16application · medium

   A programme is reviewing the roles in its 'evaluate new information' process. The Programme Office is responsible for logging and assessing all new information. The Business Change Manager is responsible for assessing the impact on benefits. The Senior User is responsible for assessing operational impact. However, there is no clear owner for assessing the impact of new information on the programme's risks. Which role should be assigned this responsibility?

   • AThe Programme Office, as they already assess all new information.
   • BThe Senior Responsible Owner, as they are accountable for the programme.
   • CThe Business Change Manager, as they assess benefits impact.
   • DThe Programme Risk Manager, as they are responsible for the risk management approach.
   Reveal Solution Discussion Select an answer first
2. 17application · medium

   A small, low-risk programme (e.g., a local community IT upgrade) has adopted the full 'evaluate new information' process from a large, high-risk infrastructure programme. The process requires a formal impact assessment for every piece of new information, a dedicated Programme Office team, and a monthly Programme Board review. The programme is struggling with the overhead. What is the most appropriate tailoring action?

   • AAbolish the process entirely and rely on informal communication.
   • BSimplify the process to require only the Programme Manager to review new information and escalate material items to the Programme Board.
   • CReduce the frequency of the Programme Board review to quarterly but keep the full impact assessment for every item.
   • DKeep the full process to ensure consistency with the larger programme's standards.
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4. 18expert · hard

   A programme is operating in a highly regulated environment where the regulator requires that all decisions on new information be made by a named individual with appropriate seniority. The current 'evaluate new information' process delegates the decision to the Programme Office, which is not acceptable to the regulator. The Programme Manager wants to comply with the regulator while maintaining an efficient process. Which approach is most appropriate?

   • ACreate a new role of 'Compliance Officer' to make the decisions, even though they are not a senior individual.
   • BAssign the decision-making authority to the Senior Responsible Owner (SRO), who has the required seniority, and have the Programme Office prepare recommendations for their review.
   • CKeep the decision with the Programme Office but have the SRO sign off on all decisions retrospectively.
   • DAsk the regulator to accept the current process as it is efficient.
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5. 19foundation · easy

   How is the 'evaluate new information' process typically performed in MSP?

   • AThrough continuous scanning, assessment, and decision-making, with triggers from both internal and external sources
   • BAs a formal, scheduled review at the end of each tranche only
   • CBy the programme office, which decides on all changes without involving the programme board
   • DBy the business change managers, who evaluate information and implement changes directly
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6. 20foundation · easy

   Which of the following is a key activity in the 'evaluate new information' process?

   • ADelegating the evaluation of new information to the project managers without oversight
   • BUpdating the programme plan to incorporate all new information immediately
   • CIdentifying and assessing new information to determine its potential impact on the programme
   • DEnsuring that all new information is communicated to stakeholders without filtering
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