3.6.2 Analyse Whether the ‘evaluate New Information’ Process Activities, Roles and Responsibilities Are Effective and Fit for Purpose MSP-PRACTITIONER-5TH-EDITION Practice Questions (Page 1)

Questions 1–5

1. 1foundation · easy

   Which of the following is a valid effectiveness criterion for the 'evaluate new information' process?

   • AThe process is completed within a fixed time frame each month
   • BThe process identifies relevant new information and responds to it in a timely manner
   • CThe process ensures that all new information is acted upon immediately
   • DThe process produces a large volume of reports for stakeholders
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2. 2application · medium

   A programme is evaluating new information from a competitor's product launch. The current process requires the Programme Office to log the information, circulate it to all workstream leads, and wait for their written feedback before the Programme Manager decides on a response. This process takes two weeks, but the market is moving quickly, and the programme needs to respond within days. Which adjustment to the process activities would be most effective?

   • ARequire workstream leads to provide feedback within 24 hours instead of the current open-ended deadline.
   • BIgnore the competitor launch until the next scheduled review cycle to avoid disrupting the process.
   • CDelegate the decision to the Programme Office, as they have the full picture of the programme.
   • DHold an immediate, focused workshop with key workstream leads to assess the impact and decide on a response in a single session.
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4. 3foundation · easy

   What is the primary responsibility of the programme manager in the 'evaluate new information' process?

   • ATo make the final decision on whether to change the programme's business case
   • BTo approve all changes to project plans resulting from new information
   • CTo coordinate the evaluation of new information and recommend responses to the programme board
   • DTo communicate new information directly to all stakeholders without prior assessment
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5. 4expert · hard

   A multinational programme is operating in a region with strict data residency laws. The 'evaluate new information' process requires all new information to be logged in a central repository hosted in a cloud region outside the country. The regional legal team has flagged that this violates local data residency requirements. The Programme Manager wants to maintain a single, coherent evaluation process while complying with the law. Which approach is most appropriate?

   • AMove the entire central repository to a cloud region within the country, even if it means higher latency for other regions.
   • BEstablish a local repository in the region for storing and evaluating information subject to data residency laws, with a summary of non-sensitive information shared with the central team.
   • CStop collecting new information from that region to avoid the data residency issue.
   • DAsk the regional legal team to accept the risk of using the central repository.
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6. 5foundation · easy

   What indicates that the roles in the 'evaluate new information' process are effective?

   • AThe senior responsible owner personally evaluates all new information
   • BEach role has a clear understanding of its responsibilities and how they contribute to the process
   • CThe programme office makes all decisions to reduce the burden on other roles
   • DRoles are flexible and can be changed frequently to adapt to new information
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