A sales team uses a third-party CRM and Microsoft Outlook. When a deal is marked 'Closed Won' in the CRM, the sales manager must approve the discount before the contract is sent. You need to automate this process with minimal custom development. What should you use?

A cloud flow triggered by the CRM that creates an approval and, when approved, sends the contract email from Outlook

A Microsoft Forms form for the manager to approve and a flow that sends the email after form submission

A desktop flow that opens the CRM, waits for the manager to approve, then sends the email from the local Outlook client

A SharePoint list to track approvals and a workflow that emails the contract when the status changes

A school uses Microsoft Forms for event registrations. The administration wants to automatically send a confirmation email to each registrant and add their details to a SharePoint list. What should you configure?

A SharePoint workflow that triggers on new list items and sends emails.

A Microsoft Teams channel that receives form responses and sends a message to the admin.

A cloud flow that triggers on a new form response, sends an email via Outlook, and creates a SharePoint list item.

A desktop flow that monitors the local browser for form submissions and sends emails.

A company uses SharePoint to manage employee onboarding. When a new employee is added to a SharePoint list, the HR team wants to automatically create a folder in a SharePoint document library and send a welcome email. What should you use?

A desktop flow that monitors the local file system and creates folders in SharePoint.

A SharePoint alert that sends an email to the HR team when a new item is added.

A cloud flow that triggers on a new SharePoint list item, creates a folder in the document library, and sends an email via Outlook.

A Microsoft Forms form that collects employee data and sends an email, but doesn't create a SharePoint folder.

A company wants to automate the approval of travel requests. Requests are submitted via email. Approvers are often on the go and prefer to act on requests from their mobile devices. The company also wants a record of the approval decision in Outlook. Which approach best meets these needs?

Create a Microsoft Teams channel that receives travel requests and asks the approver to manually approve in Teams.

Create a desktop flow that monitors the local Outlook client and sends approval requests via email.

Create a SharePoint workflow that sends approval emails to the approver.

Create a cloud flow that triggers on new emails, creates an approval, and sends the approval request to the approver's mobile device via the Power Automate mobile app.

A sales team uses Microsoft Forms to collect customer feedback. The team wants to automatically send a personalized thank-you email from Outlook to each respondent and then store the feedback in a SharePoint list for later analysis. Which approach should you recommend?

Use SharePoint's built-in alert feature to notify the team when a new form response arrives, then have a team member send the email.

Create a flow in Microsoft Teams that triggers when a new form response is submitted and sends a message to the sales team channel.

Create a desktop flow that runs on a shared computer to check the form responses and send emails manually.

Create a cloud flow that triggers when a new form response is submitted, then uses Outlook actions to send an email and SharePoint actions to create a list item.

Microsoft Certified:Power Platform Fundamentals

Domain 4Objective 1

Describe Power Automate Use Cases and Capabilities PL-900 Practice Questions (Page 5)

Part of the Demonstrate the capabilities of Power Automate domain, which accounts for 20–25% of the PL-900 exam. Microsoft does not publish an official question count, but from its 45-minute exam (~20–30 total, ~4–8 in this domain), expect 2–4 from this objective — we provide 26 practice questions to prepare you well beyond it. (estimate)

26questions here

6free pages

8concepts

20–25%of the exam

Questions 21–25

21application · medium
A sales team uses a third-party CRM and Microsoft Outlook. When a deal is marked 'Closed Won' in the CRM, the sales manager must approve the discount before the contract is sent. You need to automate this process with minimal custom development. What should you use?
Select an answer first
22application · medium
A school uses Microsoft Forms for event registrations. The administration wants to automatically send a confirmation email to each registrant and add their details to a SharePoint list. What should you configure?
Select an answer first
23application · medium
A company uses SharePoint to manage employee onboarding. When a new employee is added to a SharePoint list, the HR team wants to automatically create a folder in a SharePoint document library and send a welcome email. What should you use?
Select an answer first
24expert · hard
A company wants to automate the approval of travel requests. Requests are submitted via email. Approvers are often on the go and prefer to act on requests from their mobile devices. The company also wants a record of the approval decision in Outlook. Which approach best meets these needs?
Select an answer first
25application · medium
A sales team uses Microsoft Forms to collect customer feedback. The team wants to automatically send a personalized thank-you email from Outlook to each respondent and then store the feedback in a SharePoint list for later analysis. Which approach should you recommend?
Select an answer first

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