2.6 Knowledge Theme (chapter 8) MSP-PRACTITIONER-5TH-EDITION Practice Questions (Page 5)

Questions 21–25

1. 21expert · hard

   A programme is operating in a highly regulated environment where knowledge sharing is essential for compliance. The programme has a knowledge management approach that relies on a central repository, but adoption is low. The programme manager suspects that the approach is not tailored to the environment. What is the most likely reason for low adoption?

   • AThe knowledge management approach is too rigid and does not accommodate the collaborative culture of the organisation.
   • BThe repository is not integrated with other tools; integration would solve the problem.
   • CThe programme team is too busy to use the repository; more time should be allocated.
   • DThe repository is not accessible to all team members; access should be granted to everyone.
   Reveal Solution Discussion Select an answer first
2. 22foundation · easy

   Why is it important to apply lessons learned during a programme, rather than only recording them?

   • ATo avoid repeating mistakes and to reinforce good practice
   • BTo satisfy the requirements of the knowledge theme
   • CTo provide a complete audit trail
   • DTo demonstrate compliance with MSP
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4. 23expert · hard

   A programme has a comprehensive information management approach that includes a central document repository and strict version control. However, the programme team finds it difficult to locate relevant information quickly. The programme manager suspects the approach is not fit for purpose. What is the most likely reason?

   • AThe information architecture is not designed around how the team actually works.
   • BThe repository is not accessible from mobile devices.
   • CThe team has not been trained on how to use the repository.
   • DThe repository contains too much information; it should be archived more aggressively.
   Reveal Solution Discussion Select an answer first
5. 24foundation · easy

   Which activity is part of the recommended approach to information management?

   • ADisposing of information that is no longer needed
   • BConducting stakeholder workshops
   • CAllocating budgets to projects
   • DDefining the programme's vision
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6. 25application · medium

   A programme is nearing the end of a tranche. The Programme Manager wants to ensure that lessons from this tranche are captured and used to improve the next tranche. What is the most effective approach?

   • AAppoint a lessons learned coordinator to manage the process.
   • BConduct a lessons learned workshop at the end of the tranche and update the lessons log.
   • CAsk each project manager to submit a lessons learned report within two weeks of tranche completion.
   • DReview lessons at the tranche boundary and incorporate them into the plans for the next tranche.
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