Task 9 Evaluate Project Status PMP Practice Questions (Page 3)

Questions 11–15

1. 11foundation · easy

   A small, low-risk project with a well-known team is starting. Which approach to project artifacts is most appropriate?

   • AUse the same set of artifacts as a large, complex project to ensure consistency
   • BCreate all possible artifacts to be thorough
   • CSkip all artifacts because the team is experienced
   • DTailor the artifacts to the project's size, risk, and complexity
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2. 12expert · hard

   A project manager is reviewing the artifact management process for a project. The team has been using a shared drive, but there have been issues with version control and outdated documents. The project manager wants to evaluate the effectiveness of the current process and make improvements. What should the project manager do first?

   • ATrain the team on the existing process to reduce errors.
   • BImplement a new document management system immediately.
   • CAsk the team to suggest improvements without analyzing the current process.
   • DConduct a review of the current process, including interviews with team members and analysis of version control issues.
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4. 13expert · hard

   A project manager is leading a large, complex project with a distributed team. The organization has a standard set of project artifacts, but the project manager finds that the standard risk register is too detailed for the team's needs, and the communication plan is too generic. The project manager wants to tailor the artifacts to improve effectiveness without deviating from organizational standards. What should the project manager do?

   • AAsk the PMO to approve a completely new set of artifacts for this project.
   • BModify the standard artifacts to suit the project's needs and document the tailoring decisions.
   • CUse the standard artifacts as-is to maintain consistency with organizational processes.
   • DCreate custom artifacts from scratch that are unique to this project.
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5. 14foundation · easy

   During data analysis, a project manager notices that the reported percentage of completed tasks differs between the project management tool and the team's weekly status report. What is the most appropriate first step?

   • AInvestigate the cause of the discrepancy and reconcile the data to ensure accuracy
   • BAsk the team to stop using the weekly status report
   • CUpdate the project management tool to match the team's report
   • DIgnore the discrepancy and use the higher number in the next status meeting
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6. 15application · medium

   A project manager is leading a distributed team across three time zones. The project uses a shared drive for artifacts, but team members have reported difficulty finding the latest versions of documents. The project manager wants to ensure that artifacts are current and accessible. What should the project manager do?

   • ACreate a document control procedure that includes version naming conventions and a central index of artifacts.
   • BAssign one team member to be the sole owner of all artifacts.
   • CSend an email to the team reminding them to save files in the shared drive.
   • DMove all artifacts to a single folder and delete old versions.
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