Demonstrate How Views and Folders Can Be Segmented for Different Groups Using Out of Box Security Features, Such as Groups or Roles, in an Effective Manner While Keeping in Mind Security Considerations and How These Differ from Record Level Security Considerations. SHARING-AND-VISIBILITY-ARCHITECT Practice Questions (Page 3)

Questions 11–15

1. 11foundation · easy

   How does folder access differ from record-level security?

   • AFolder access is only for dashboards, while record-level security is only for reports.
   • BFolder access controls which records appear in a report, while record-level security controls who can see the report.
   • CFolder access is determined by the report owner, while record-level security is determined by the folder owner.
   • DFolder access controls who can see the report/dashboard, while record-level security controls which data appears in it.
   Reveal Solution Discussion Select an answer first
2. 12foundation · easy

   A user can view a report in a folder but the report shows no data. What is the most likely reason?

   • AThe user's record-level security does not allow access to the underlying data.
   • BThe report is in a private folder and the user is the owner.
   • CThe folder is shared with the user's role but not with the user's public group.
   • DThe user does not have the 'View Reports and Dashboards' permission.
   Reveal Solution Discussion Select an answer first
4. 13foundation · easy

   What is a key advantage of using permission sets to manage folder access?

   • AThey are the only way to share folders with external users.
   • BThey override record-level security for reports.
   • CThey allow granting access to multiple users without changing their profiles or roles.
   • DThey automatically grant access to all folders in the organization.
   Reveal Solution Discussion Select an answer first
5. 14application · medium

   A company has a group of contractors who need to view a specific set of financial dashboards for a limited engagement. These contractors have a 'Contractor' profile and are not part of any role. The administrator wants to grant them access to the 'Financial Reporting' folder without changing their profile or role. What is the most effective approach?

   • ACreate a public group named 'Financial Contractors', add the contractor users to it, and share the 'Financial Reporting' folder with that public group.
   • BCreate a permission set that includes the 'View Reports and Dashboards' permission and assign it to the contractors.
   • CPlace the contractors in a new role under the CFO and share the folder with that role.
   • DChange the 'Contractor' profile to include the 'View Reports and Dashboards' permission and share the folder with the profile.
   Reveal Solution Discussion Select an answer first
6. 15foundation · easy

   A user has access to a report folder but cannot see all the data in the report. What is the most likely reason?

   • AThe report is in a private folder.
   • BThe folder is not shared with the user's role.
   • CThe user does not have the 'View Reports and Dashboards' permission.
   • DThe user's record-level security restricts access to some records.
   Reveal Solution Discussion Select an answer first