Demonstrate How Views and Folders Can Be Segmented for Different Groups Using Out of Box Security Features, Such as Groups or Roles, in an Effective Manner While Keeping in Mind Security Considerations and How These Differ from Record Level Security Considerations. SHARING-AND-VISIBILITY-ARCHITECT Practice Questions (Page 1)

Questions 1–5

1. 1foundation · easy

   A folder is shared with a public group. What happens when a new user is added to that public group?

   • AThe new user must be assigned the 'View Reports and Dashboards' permission separately.
   • BThe new user gains access only after the next system refresh.
   • CThe new user gains access only after the folder owner approves.
   • DThe new user immediately gains access to the folder.
   Reveal Solution Discussion Select an answer first
2. 2foundation · easy

   What is a potential security risk when sharing a folder with a role that has the 'View Reports and Dashboards' permission enabled?

   • AUsers above the role in the hierarchy may also see the folder.
   • BUsers below the role in the hierarchy may also see the folder.
   • CThe folder becomes visible to all users in the organization.
   • DThe folder owner loses access to the folder.
   Reveal Solution Discussion Select an answer first
4. 3foundation · easy

   Which practice helps minimize the risk of unintended folder access?

   • AGranting folder access to all users and relying on record-level security.
   • BUsing public groups instead of roles to avoid role hierarchy inheritance.
   • CDisabling the 'View Reports and Dashboards' permission for all users.
   • DSharing folders with the broadest possible audience to avoid missing users.
   Reveal Solution Discussion Select an answer first
5. 4application · medium

   A company is redesigning its report and dashboard folder structure. They have multiple teams (Sales, Marketing, Support) and several cross-functional projects. They want to ensure users see only relevant content while minimizing the number of folders to manage. What is the best practice for folder segmentation?

   • ACreate one folder per user and share it with that user only.
   • BCreate folders for each team and share them with the corresponding public groups. For cross-functional projects, create additional folders shared with the relevant groups.
   • CCreate a single folder for all reports and dashboards and rely on record-level security to filter content.
   • DCreate folders based on the reporting tool used (e.g., 'Excel Reports', 'Tableau Dashboards') rather than business function.
   Reveal Solution Discussion Select an answer first
6. 5foundation · easy

   What is the effect of the role hierarchy on folder access when the 'View Reports and Dashboards' permission is enabled?

   • AOnly the top-level role in the hierarchy sees all folders.
   • BThe role hierarchy has no effect on folder access.
   • CUsers automatically see reports and dashboards in folders shared with their managers.
   • DManagers automatically see reports and dashboards in folders shared with users below them in the hierarchy.
   Reveal Solution Discussion Select an answer first