Task 8 Plan and Manage Communication PMP Practice Questions (Page 4)

Questions 16–20

1. 16expert · hard

   A project manager has established a feedback loop where team members can submit anonymous concerns. However, the project manager notices that the same critical issues are not being reported, and team members seem disengaged. The project manager suspects that the anonymity is not sufficient to build trust. What should the project manager do?

   • AShare the anonymous feedback with the team to show that it is being read.
   • BConduct one-on-one meetings with team members to build trust and encourage open communication.
   • CRemove anonymity and require team members to sign their feedback.
   • DIncrease the frequency of anonymous surveys to gather more data.
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2. 17expert · hard

   A project manager is managing a project with multiple stakeholders, including a regulatory body that requires quarterly reports, a sponsor who wants monthly updates, and a team that needs weekly progress information. The project manager has limited administrative support. What should the project manager do to manage these reporting requirements efficiently?

   • APrioritize the sponsor's monthly report and let the other reports be created as time permits.
   • BDevelop a reporting calendar that outlines the content, frequency, and audience for each report, and automate the generation of routine reports where possible.
   • CCreate a single comprehensive report that includes all information and send it to all stakeholders at the highest frequency (weekly).
   • DAsk the sponsor to consolidate all reporting needs into one monthly report.
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4. 18foundation · easy

   How do reports support governance processes in a project?

   • ABy ensuring all project risks are eliminated
   • BBy providing information that facilitates decision-making and compliance
   • CBy replacing the need for project audits
   • DBy automatically approving project changes
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5. 19application · medium

   A project manager is working on a project where the sponsor requires a dashboard with key performance indicators (KPIs) updated in real time, while the project management office (PMO) requires a formal monthly report. What should the project manager do to meet both requirements?

   • ACreate a real-time dashboard for the sponsor and a separate monthly report for the PMO.
   • BUse the real-time dashboard as the only report and send it to the PMO monthly.
   • CCreate a single report that includes both real-time data and formal sections, updated monthly.
   • DAsk the sponsor to accept the monthly report instead of the dashboard.
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6. 20application · medium

   A project manager is preparing a progress report for a government-funded project that must comply with specific reporting standards. The report will be reviewed by an external auditor. What should the project manager ensure about the report?

   • AIt includes all required data elements and follows the prescribed format for compliance.
   • BIt is concise and only includes the project manager's personal summary of progress.
   • CIt is sent to the auditor before the sponsor reviews it.
   • DIt uses a format that is familiar to the project team, even if it differs from the standard.
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