Task 8 Plan and Manage Communication PMP Practice Questions (Page 3)

Questions 11–15

1. 11application · medium

   A project manager is planning reporting for a construction project. The sponsor needs a monthly cost summary, the regulatory body requires quarterly safety reports, and the project team needs weekly progress updates. What should the project manager do first?

   • AAsk the sponsor to decide what reports are needed for all stakeholders.
   • BSend the weekly progress update to all stakeholders and add the cost and safety information later.
   • CIdentify the information needs, frequency, and format for each stakeholder group before creating any reports.
   • DCreate a single report that includes all information and send it to everyone monthly.
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2. 12application · medium

   A project manager is leading a global software implementation with stakeholders in three time zones. The sponsor wants a weekly executive summary, while the development team prefers daily stand-up notes. The project manager needs to define a communication approach that satisfies both without overwhelming either group. What should the project manager do?

   • AAsk the sponsor to accept the daily stand-up notes as the only status update to reduce the number of communications.
   • BCreate a communication matrix that specifies the audience, message, channel, frequency, and owner for each communication, then execute it.
   • CUse a single collaboration platform and let stakeholders choose which updates to view, without a formal schedule.
   • DSend the same detailed status report to all stakeholders weekly, and hold a daily stand-up for the team.
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4. 13foundation · easy

   What is a key requirement for reports to support compliance standards?

   • AThey must be distributed to all stakeholders equally
   • BThey must be approved by the project sponsor before distribution
   • CThey must be written in a formal, legal style
   • DThey must include accurate and complete information
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5. 14application · medium

   A project manager is managing a project that is subject to internal audit. The audit team requires access to all project reports and meeting minutes. What should the project manager do to support this governance requirement?

   • AOnly provide the final project report, not the interim reports.
   • BCreate a summary of the reports and minutes for the audit team to save time.
   • CProvide the audit team with access to the project repository where all reports and minutes are stored.
   • DAsk the audit team to request specific documents as needed.
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6. 15application · medium

   A project manager is preparing a weekly status report for a project sponsor who is very detail-oriented and wants to see the exact percentage of completion for each deliverable. The project manager has been providing a high-level summary with milestones only. What should the project manager do?

   • AContinue with the high-level summary, as it is the standard format.
   • BAsk the sponsor to accept the high-level summary to save time.
   • CAdjust the report to include the detailed percentage of completion for each deliverable.
   • DProvide the detailed data only upon request, not in the regular report.
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