Task 1 Define and Establish Project Governance PMP Practice Questions (Page 7)

Questions 31–35

1. 31application · medium

   A project manager is planning a project in a highly regulated industry. The organization has a policy that all vendors must undergo a security review before being engaged. The project manager has identified a vendor that has not been reviewed. What should the project manager do?

   • AEnsure the vendor completes the security review before any work begins.
   • BProceed with the vendor to avoid project delays.
   • CAsk the vendor to sign a waiver accepting responsibility for any security issues.
   • DDocument the issue and continue, noting it as a risk.
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2. 32application · medium

   A project manager is working on a healthcare project that involves handling patient data. The organization has a policy that all project documentation must be stored on approved, encrypted drives. The project manager discovers that a team member has been using a personal, unencrypted USB drive to transfer data. What should the project manager do?

   • AAsk the team member to delete the files and continue as before.
   • BStop the practice, report the incident, and reinforce the approved storage policy.
   • CIgnore it since the team member is only using the drive for convenience.
   • DUpdate the project plan to allow personal drives for data transfer.
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4. 33foundation · easy

   Which component is typically included in a project governance structure?

   • AProject team building activities
   • BProject budget allocation
   • CProject steering committee
   • DProject risk register
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5. 34expert · hard

   A project manager is establishing rules for decision-making on a project. The team is distributed across multiple time zones, and the sponsor wants decisions to be made quickly. The project manager needs to balance speed with proper governance. What should the project manager do?

   • ADefine a decision-making framework that specifies who can make decisions, the approval process, and time limits for responses.
   • BRequire all decisions to be approved by the sponsor, regardless of impact.
   • CAllow the team to make all decisions independently to speed up the process.
   • DUse email for all decisions to ensure a written record.
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6. 35expert · hard

   A project manager is joining a project that has been running for six months. The project has no documented governance structure, and the team has been making decisions informally. The organization has a PMO with standard governance templates. What should the project manager do?

   • AAsk the team to vote on the governance structure they prefer.
   • BContinue with the informal approach to avoid disrupting the team.
   • CCreate a new governance structure from scratch, ignoring the PMO's templates.
   • DImplement the PMO's governance templates and establish a formal governance structure immediately.
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