Establish Governance Framework PGMP Practice Questions (Page 4)

Questions 16–20

1. 16application · medium

   A program manager is preparing for a stage gate review to obtain approval to proceed from the planning phase to the execution phase. The governance board requires evidence that the program is ready to move forward. What should the program manager present to the board?

   • AA request for additional funding to cover unplanned expenses incurred during planning.
   • BA summary of the program's progress against the plan, including key deliverables, risks, and updated business case, to demonstrate readiness for the next phase.
   • CA revised program schedule that shows the next phase's milestones and dependencies.
   • DA detailed list of all project-level issues and their resolutions to show thorough management.
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2. 17application · medium

   A program manager is establishing governance for a cross-functional program that includes IT, marketing, and operations. The organization has a matrix structure with multiple stakeholders. The program manager needs to ensure that governance decisions are made efficiently and that the program aligns with organizational strategy. What is the most effective approach?

   • AUse the IT department's governance framework as the program standard since IT is the lead function.
   • BCreate a governance framework that is separate from the organizational structure to allow flexibility.
   • CLet the program manager make all governance decisions to avoid delays from multiple stakeholders.
   • DEstablish a governance board with representatives from each function and define clear decision rights and escalation paths.
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4. 18application · medium

   A program manager is setting up governance for a program that involves multiple vendors and internal teams. The organization has a culture of consensus-based decision-making. The program manager needs to ensure that governance processes are efficient while respecting the organizational culture. What should the program manager do?

   • AImplement a top-down decision-making process to speed up approvals.
   • BUse a standard governance framework from a textbook without customization.
   • CDesign a governance framework that includes defined decision rights, but also incorporates consultation mechanisms to reflect the consensus culture.
   • DAvoid formal governance processes and rely on informal agreements.
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5. 19application · medium

   A program manager is preparing for a stage gate review to obtain approval to proceed from the execution phase to the closing phase. The governance board requires evidence that the program's benefits have been delivered. What should the program manager present?

   • AA summary of all project deliverables to show completion.
   • BA request for approval based on the program manager's assessment.
   • CA financial report showing the final budget and expenditures.
   • DA benefits realization report showing the achievement of expected benefits, along with any variances and corrective actions taken.
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6. 20application · medium

   A financial services firm is launching a program to modernize its customer onboarding systems. The organization has a formal governance structure with an executive steering committee that approves major initiatives and a compliance department that must review all changes. The program manager needs to select a governance framework that ensures alignment with organizational policies while enabling timely decisions. What should the program manager do?

   • AAdopt a governance framework that mirrors the organization's existing structure, with defined escalation paths and clear decision rights for the steering committee and compliance.
   • BUse a generic industry-standard framework without customization to avoid internal politics.
   • CCreate a standalone governance framework for the program that bypasses the organizational structure to speed up approvals.
   • DDelegate all governance decisions to the program manager to reduce bureaucracy.
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