Task 2 PFMP Practice Questions (Page 5)

Questions 21–25

1. 21application · medium

   A portfolio manager is creating the communication plan for a new portfolio that includes several projects with different timelines and risk profiles. The plan must ensure that all stakeholders receive relevant information in a timely manner. The portfolio manager has identified stakeholders and analyzed their needs. What should the portfolio manager do next to develop the communication plan?

   • ADocument all communication activities and outcomes for future reference.
   • BIdentify the stakeholders and analyze their needs again to confirm the initial assessment.
   • CDefine the communication objectives, methods, channels, and frequency for each stakeholder group.
   • DImmediately begin disseminating information to stakeholders to keep them informed.
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2. 22foundation · easy

   Which element defines how often portfolio information is shared with stakeholders?

   • ACommunication method
   • BCommunication channel
   • CCommunication frequency
   • DCommunication objective
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4. 23foundation · easy

   Why is it important to document communication activities and outcomes?

   • ATo provide a record for transparency and future reference
   • BTo increase the frequency of communications
   • CTo eliminate the need for feedback
   • DTo reduce the need for stakeholder engagement
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5. 24application · medium

   A portfolio manager has been executing the communication plan for six months. The plan includes monthly status reports and quarterly town halls. The portfolio manager wants to know if stakeholders understand the portfolio's progress and are satisfied with the communication. What should the portfolio manager do?

   • AReview the communication plan to ensure it is being followed.
   • BAssume stakeholders are satisfied because no complaints have been received.
   • CConduct a stakeholder satisfaction survey and analyze the feedback to assess understanding and satisfaction.
   • DIncrease the frequency of communications to ensure stakeholders are well-informed.
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6. 25application · medium

   A portfolio manager is responsible for documenting all communication activities for a large portfolio. The portfolio manager has just completed a quarterly town hall meeting where portfolio performance was presented and stakeholder questions were answered. What should the portfolio manager do to maintain a record for transparency and future reference?

   • ASend a thank-you email to attendees but do not keep a formal record.
   • BRecord the meeting but do not share the recording or notes with stakeholders.
   • CDocument the meeting minutes, including key messages, questions raised, and decisions made.
   • DWait until the end of the year to document all communication activities at once.
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