Meeting Management PK0-005 Practice Questions (Page 5)

Questions 21–22

1. 21application · medium

   A project manager is organizing a meeting with external vendors to discuss a contract change. The meeting has a hard stop at 90 minutes, and the agenda includes a review of the current contract, a discussion of the proposed change, and a decision on the next steps. The project manager wants to ensure the meeting is productive and that the decision is made within the allotted time. What is the most important thing to do before the meeting?

   • ASchedule a follow-up meeting in case the decision cannot be made within the 90-minute window.
   • BInvite only the vendor representatives who have the authority to make decisions to avoid delays.
   • CCreate a detailed agenda with specific time allocations for each item and share it with the vendors in advance.
   • DPrepare a presentation that summarizes the proposed change and send it to the vendors the day before the meeting.
   Reveal Solution Discussion Select an answer first
2. 22expert · hard

   A project manager is facilitating a critical meeting to resolve a major project issue. The meeting has a hard stop in 45 minutes, and the agenda includes a root cause analysis, a discussion of potential solutions, and a decision on the best course of action. The team is highly engaged and tends to go into deep detail on every topic. The project manager must ensure a decision is made by the end of the meeting. What is the best approach?

   • ASkip the root cause analysis and go directly to the solution discussion to save time for the decision.
   • BExtend the meeting by 30 minutes to allow for a thorough discussion of all topics.
   • CTimebox the root cause analysis to 15 minutes, the solution discussion to 20 minutes, and the decision to 10 minutes, with a facilitator enforcing the limits.
   • DAsk the team to vote on the best solution without discussion to save time.
   Reveal Solution Discussion Select an answer first