Meeting Management PK0-005 Practice Questions (Page 2)

Questions 6–10

1. 6expert · hard

   A project manager is concluding a meeting where several decisions were made and action items were assigned. The project manager is concerned that some action items may not be completed because the owners are not fully committed. What is the most effective way to increase accountability and ensure completion?

   • ADocument the action items in the project tracking tool with clear owners, due dates, and deliverables, and schedule a follow-up meeting to review progress.
   • BAssign the action items to the project manager to ensure they are completed on time.
   • CSend a reminder email to the owners one week before the due date to prompt them to complete their action items.
   • DAsk the owners to provide a verbal commitment at the end of the meeting to complete their action items.
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2. 7foundation · easy

   What is the purpose of timeboxing agenda items in a project meeting?

   • ATo maintain meeting focus and efficiency
   • BTo ensure all participants have equal speaking time
   • CTo document the meeting's decisions
   • DTo reduce the number of attendees
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4. 8foundation · easy

   Which role is responsible for keeping the meeting on track and managing the discussion?

   • AParticipant
   • BFacilitator
   • CTimekeeper
   • DScribe
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5. 9application · medium

   During a project status meeting, the team identifies several new issues and assigns owners to resolve them. The project manager wants to ensure these issues are not forgotten and are tracked to closure. What is the most effective way to handle this?

   • AAsk the assigned owners to send a weekly email update on their progress to the project manager.
   • BDiscuss the issues at the next meeting and ask for a verbal update from the owners.
   • CAdd the issues to the project's issue log with assigned owners, due dates, and priority levels, and review the log at each subsequent status meeting.
   • DCreate a separate document for each issue and store them in a shared folder for the team to update.
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6. 10application · medium

   After a project kickoff meeting, the project manager wants to ensure that all decisions made and tasks assigned during the meeting are tracked and completed. The team is distributed across different time zones and uses a shared project management tool. What should the project manager do to ensure follow-up and accountability?

   • AAsk the team to document their own action items and report back to the project manager at the end of the week.
   • BSend a summary email to all participants listing the action items and ask them to reply with their progress.
   • CRecord the action items in the meeting minutes and store them in a shared drive for future reference.
   • DDocument all action items in the shared project management tool, assign owners and due dates, and review them at the next meeting.
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