Meeting Management PK0-005 Practice Questions (Page 1)

Questions 1–5

1. 1application · medium

   A project manager is facilitating a sprint retrospective. The team has 60 minutes, and the agenda includes reviewing what went well, what went poorly, and identifying improvements for the next sprint. The team tends to spend too much time on the 'what went poorly' discussion. What is the best way to keep the meeting balanced and productive?

   • AAllocate 15 minutes for 'what went well', 20 minutes for 'what went poorly', and 25 minutes for 'improvements', and have the facilitator enforce these limits.
   • BAsk the team to write down their thoughts on all three topics before the meeting and then discuss them in any order.
   • CLet the team discuss 'what went poorly' for as long as needed, then quickly cover the other items if time remains.
   • DRemove the 'what went well' item from the agenda to give more time to the other two topics.
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2. 2foundation · easy

   What is the primary purpose of documenting action items during a project meeting?

   • ATo record the meeting's attendance
   • BTo evaluate the meeting's effectiveness
   • CTo ensure follow-up and accountability post-meeting
   • DTo create a detailed transcript of the discussion
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4. 3foundation · easy

   Which information is essential to include when documenting an action item?

   • AThe assigned owner and due date
   • BThe meeting's location
   • CThe number of attendees
   • DThe agenda's time allocation
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5. 4application · medium

   A project manager is concluding a meeting where several action items were assigned. The project manager wants to ensure that the action items are clearly understood and that there is no ambiguity about who is responsible for what. What is the most effective way to communicate the action items?

   • AAsk each owner to send an email to the project manager confirming their action item and due date.
   • BVerbally repeat the action items at the end of the meeting and ask the owners to confirm their understanding.
   • CPost the action items on a shared whiteboard and take a photo to share with the team.
   • DSend a meeting summary within 24 hours that lists each action item, the assigned owner, the due date, and the expected deliverable.
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6. 5application · medium

   A project manager is planning the weekly status meeting for a cross-functional team. The team has 45 minutes available, and the meeting must cover a project update, a budget review, a risk discussion, and a decision on a vendor change. The project manager wants to ensure all topics are addressed without the meeting running over. What is the most effective approach?

   • ASend a detailed agenda to all participants in advance and rely on the team to self-manage their time during the discussion.
   • BCreate an agenda with a time allocation for each topic, starting with the most critical item, and assign a timekeeper to enforce the limits.
   • CSchedule the meeting for 60 minutes instead of 45 to ensure there is enough time for all topics to be discussed thoroughly.
   • DCombine the budget review and risk discussion into a single agenda item to save time and allow more time for the vendor decision.
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