Meeting Management PK0-005 Practice Questions (Page 3)

Questions 11–15

1. 11foundation · easy

   Which technique involves setting a specific duration for each agenda item?

   • ADelegation
   • BBrainstorming
   • CTimeboxing
   • DVoting
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2. 12foundation · easy

   Which element is typically included in a well-structured meeting agenda?

   • AA detailed transcript of the previous meeting
   • BA list of attendees' email addresses
   • CThe meeting's objectives and a list of topics
   • DA list of all project risks and issues
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4. 13application · medium

   A project manager is facilitating a meeting to gather requirements from stakeholders. The meeting is scheduled for 2 hours, and there are 10 requirements to discuss. The stakeholders are known to go into deep detail on each requirement, which has caused previous meetings to run over. What is the best way to ensure all requirements are discussed within the allotted time?

   • ASchedule a series of shorter meetings, one for each requirement, to ensure each gets adequate attention.
   • BAsk stakeholders to submit their requirements in writing before the meeting and only discuss the ones that are unclear.
   • CAllocate 10 minutes per requirement in the agenda and have a timekeeper enforce the limit, moving the discussion to a parking lot if needed.
   • DLet the discussion flow naturally and capture any requirements not discussed in the meeting minutes for follow-up.
   Reveal Solution Discussion Select an answer first
5. 14expert · hard

   A project manager is facilitating a meeting to review the project's procurement plan. The meeting has a hard stop in 90 minutes, and the agenda includes a review of the current plan, a discussion of potential vendors, and a decision on the procurement strategy. The team is divided on the best approach, and the discussion is likely to be contentious. The project manager wants to ensure a decision is made within the time limit. What is the best approach?

   • ATimebox each agenda item, allocate 30 minutes for the review, 40 minutes for the discussion, and 20 minutes for the decision, and have a facilitator enforce the limits.
   • BSchedule a follow-up meeting to make the decision if the discussion cannot be completed in time.
   • CAllow the discussion to continue until a consensus is reached, even if it means the meeting runs over.
   • DAsk the team to vote on the procurement strategy without discussion to save time.
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6. 15foundation · easy

   Why is it important to assign specific roles to participants in a project meeting?

   • ATo reduce the need for an agenda
   • BTo ensure everyone has a chance to speak
   • CTo ensure meeting efficiency and accountability
   • DTo increase the number of attendees
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