Task 1 PFMP Practice Questions (Page 5)

Questions 21–25

1. 21expert · hard

   A portfolio manager is leading a portfolio that includes a project with potential impact on multiple departments. The manager has identified the department heads as stakeholders, but has not considered the employees within those departments. What is the most likely risk of this oversight?

   • ADepartment heads will be able to communicate the changes effectively to their teams.
   • BThe portfolio will proceed without issues because department heads have the authority to enforce changes.
   • CThe communication plan will be more efficient with fewer stakeholders to manage.
   • DEmployees may resist changes if they are not informed and engaged, leading to implementation delays.
   Reveal Solution Discussion Select an answer first
2. 22application · medium

   During a portfolio review meeting, a key stakeholder expresses concerns about the portfolio's alignment with strategic objectives. The portfolio manager listens but does not address the concern directly, and the meeting ends without a resolution. What should the portfolio manager do to manage stakeholder engagement effectively?

   • ASend a general email to all stakeholders summarizing the meeting and noting that concerns were heard.
   • BIgnore the concern because it was raised by only one stakeholder and may not reflect the majority view.
   • CSchedule a follow-up meeting with the stakeholder to discuss the concern in detail and develop an action plan.
   • DWait for the next portfolio review meeting to address the concern, as it may resolve itself.
   Reveal Solution Discussion Select an answer first
4. 23foundation · easy

   When determining communication requirements for a portfolio, which factor is most important to consider?

   • AThe organization's budget for communication tools
   • BThe stakeholders' information needs and the portfolio context
   • CThe number of projects in the portfolio
   • DThe portfolio manager's preferred communication style
   Reveal Solution Discussion Select an answer first
5. 24foundation · easy

   During the Identify Stakeholders process for a portfolio, which activity is performed to understand the relative importance of each stakeholder?

   • ADeveloping the portfolio charter
   • BAnalyzing their interests, expectations, and influence
   • CDefining the portfolio's key performance indicators
   • DCreating the portfolio risk register
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6. 25application · medium

   A portfolio manager is planning communications for a portfolio that includes a high-risk transformation project. The project sponsor requires weekly detailed status reports, while the project team prefers daily stand-up summaries. The regulatory body needs quarterly compliance updates. What should the portfolio manager do to determine the communication requirements?

   • ARely on the project sponsor to define all communication requirements, as they have the most authority.
   • BUse a standard communication template from a previous portfolio to save time and ensure consistency.
   • CSend a mass email to all stakeholders asking for their preferred communication methods.
   • DInterview each stakeholder group to understand their specific information needs, preferred frequency, and format, then document these in a requirements matrix.
   Reveal Solution Discussion Select an answer first