Task 1 PFMP Practice Questions (Page 4)

Questions 16–20

1. 16application · medium

   A portfolio manager has developed a comprehensive communication plan that includes weekly status reports, monthly steering committee meetings, and a project dashboard. During implementation, the manager notices that stakeholders are not reading the weekly reports. What should the portfolio manager do to improve the effectiveness of the communication plan?

   • AStop sending reports and rely solely on the monthly steering committee meetings.
   • BIncrease the frequency of reports to ensure stakeholders receive the information more often.
   • CContinue sending the reports as planned, assuming stakeholders will eventually read them.
   • DConduct a quick survey to understand why stakeholders are not engaging with the reports and adjust the format or channel accordingly.
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2. 17expert · hard

   A portfolio manager is leading a portfolio that includes a project with significant environmental impact. The manager has identified the local community as a stakeholder, but the community has a history of opposing similar projects. The project sponsor wants to minimize public attention to avoid delays. What is the most effective approach to manage this stakeholder group?

   • ACommunicate only with community leaders who can influence the broader community.
   • BDelay community engagement until the project is approved to avoid early resistance.
   • CEngage the community early with transparent communication about the project's benefits and mitigation measures.
   • DLimit communication to formal regulatory notices to comply with legal requirements without inviting public debate.
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4. 18application · medium

   A portfolio manager is leading a new strategic initiative that will affect multiple business units. Early in the process, the manager identifies the CFO, the head of IT, and the compliance officer as key stakeholders. However, the manager has not yet considered the end users who will be impacted by the new processes. What should the portfolio manager do first to ensure comprehensive stakeholder identification?

   • AAsk the CFO to approve a list of stakeholders based on the budget impact of the initiative.
   • BCreate a detailed communication plan and send it to the identified stakeholders for feedback before finalizing.
   • CConduct a stakeholder analysis workshop with representatives from each business unit to identify all affected parties and their interests.
   • DProceed with the communication plan based on the identified executives, as they have the most influence and can relay information to their teams.
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5. 19expert · hard

   A portfolio manager is determining communication requirements for a portfolio that includes a project with a diverse set of stakeholders, including some who are not tech-savvy and prefer face-to-face communication, and others who are remote and rely on digital tools. What is the most effective way to meet these diverse needs?

   • AUse only digital communication tools to ensure consistency and efficiency.
   • BUse only face-to-face meetings to ensure personal engagement.
   • CAsk stakeholders to adapt to a single communication channel to simplify the process.
   • DProvide multiple communication channels and allow stakeholders to choose their preferred method.
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6. 20expert · hard

   A portfolio manager is determining communication requirements for a portfolio that includes a project with a tight budget. The project sponsor wants to minimize communication costs, but the project team is distributed across multiple countries and time zones. What is the most cost-effective approach that still meets stakeholder needs?

   • AReduce the frequency of communication to monthly to save costs.
   • BRely solely on email communication to minimize costs, with no other tools.
   • CSchedule weekly synchronous video conferences for all team members to ensure real-time updates.
   • DUse a combination of asynchronous communication tools, such as email and a shared project dashboard, to reduce the need for synchronous meetings.
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