Task 3 PFMP Practice Questions (Page 3)

Questions 11–15

1. 11foundation · easy

   What is the primary purpose of performance reporting?

   • ATo provide stakeholders with information on project progress and performance against the plan
   • BTo justify the project's budget to the finance department
   • CTo document lessons learned for future projects
   • DTo assign tasks to team members
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2. 12foundation · easy

   Which activity is an example of proactive stakeholder engagement?

   • ALimiting communication to the project sponsor
   • BSending a monthly status report without requesting feedback
   • CHolding a feedback session to gather stakeholder input
   • DWaiting for stakeholders to raise concerns before acting
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4. 13application · medium

   A portfolio manager is preparing the quarterly performance report for the portfolio steering committee. The report must accurately reflect the status of all projects, including variances from the plan. The committee expects a clear and concise summary that highlights key issues and recommendations. What should the portfolio manager include in the report?

   • AA detailed list of all project activities and milestones completed during the quarter.
   • BA summary of overall portfolio performance, including key metrics, variances, and recommendations for corrective action.
   • CA financial breakdown of each project's budget and actual costs, without commentary.
   • DA list of all issues and risks, with no reference to how they impact the portfolio's objectives.
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5. 14application · medium

   A portfolio manager has implemented a communication plan that includes weekly status emails and monthly stakeholder meetings. After a few months, the portfolio manager notices that stakeholders are not reading the emails and attendance at meetings is declining. What should the portfolio manager do?

   • AConduct a survey to gather feedback on the communication methods and adjust the plan accordingly.
   • BContinue with the current plan because it was developed based on stakeholder input at the beginning.
   • CReplace all communication with a single monthly meeting to reduce the burden on stakeholders.
   • DIncrease the frequency of emails and meetings to ensure stakeholders receive more information.
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6. 15application · medium

   A portfolio manager is working with a team that includes members from different cultural backgrounds. During a virtual meeting, the portfolio manager notices that some team members are not participating and seem hesitant to share their opinions. The portfolio manager suspects that cultural differences may be creating communication barriers. What should the portfolio manager do to address this?

   • AIgnore the behavior and assume that team members will participate when they feel comfortable.
   • BAssign a team member to act as a spokesperson for each cultural group to ensure their views are represented.
   • CEncourage all team members to speak up and share their ideas, emphasizing the importance of open communication.
   • DProvide multiple channels for feedback, such as anonymous surveys or one-on-one meetings, and be mindful of cultural communication styles.
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