Given a Set of Requirements, Describe the Capabilities, Trade-Offs, and Constraints to Determine the Appropriate Document Management Solution. TECHNICAL-ARCHITECT Practice Questions (Page 2)

Questions 6–10

1. 6foundation · easy

   A company is deciding between using Salesforce's native document management features and integrating a third-party document management system. Which trade-off is most relevant when choosing the native option?

   • ASimpler integration and lower cost but potentially fewer advanced features
   • BNo need for user training but limited scalability
   • CBetter performance but higher maintenance effort
   • DMore advanced features but higher integration complexity
   Reveal Solution Discussion Select an answer first
2. 7foundation · easy

   A document management solution must integrate with a legacy on-premise ERP system that only supports SOAP-based web services. The chosen cloud DMS only offers REST APIs. Which type of constraint does this scenario illustrate?

   • ARegulatory compliance
   • BData residency
   • CIntegration limitation
   • DPerformance constraint
   Reveal Solution Discussion Select an answer first
4. 8application · medium

   A global manufacturing company needs to store engineering drawings and quality inspection reports. The legal team requires that all documents be retained for 10 years with an immutable audit trail. The engineering team needs to collaborate on large CAD files (up to 2 GB each) with version history. The company uses Salesforce as its CRM but has no other cloud storage. What should the architect recommend?

   • AStore documents in Salesforce Files with the 'View in Salesforce' setting and enable Content Delivery for external collaboration.
   • BUse Salesforce Files for internal collaboration and integrate with an external cloud storage provider that supports Object Lock or WORM policies for the legal retention requirement.
   • CStore all documents in Salesforce Files and rely on the 'Fiscal Year' field to enforce a 10-year retention policy.
   • DUse Salesforce CRM Content for all documents because it supports file versioning and can be configured to prevent deletion by setting the 'Read Only' permission on the library.
   Reveal Solution Discussion Select an answer first
5. 9foundation · easy

   Which capability is typically provided by a dedicated document management system (DMS) but is NOT a core feature of a simple file storage service like a shared network drive?

   • AFolder hierarchy for organization
   • BFile storage and retrieval
   • CVersion history and check-in/check-out
   • DNetwork access for multiple users
   Reveal Solution Discussion Select an answer first
6. 10foundation · easy

   When selecting a document management solution, which sequence of steps best represents a systematic approach?

   • AGather requirements, evaluate capabilities against requirements, assess trade-offs and constraints, then select the solution
   • BAssess constraints, select a solution, then gather requirements
   • CSelect a solution first, then identify requirements, and finally assess constraints
   • DEvaluate trade-offs, then gather requirements, and finally select a solution
   Reveal Solution Discussion Select an answer first