Task 4 PFMP Practice Questions (Page 4)

Questions 16–20

1. 16expert · hard

   A portfolio manager is leading a portfolio that includes a highly confidential project. The project's stakeholders are limited to a small group, and the information is sensitive. The portfolio manager must ensure that communication about this project is restricted and does not inadvertently reach other stakeholders. What is the best approach?

   • ACommunicate about the project only through informal channels to avoid documentation.
   • BInclude the project in the regular portfolio status report but mark it as confidential.
   • CDelay all communication about the project until it is no longer confidential.
   • DCreate a separate communication plan for the confidential project with restricted distribution.
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2. 17application · medium

   A portfolio manager is leading a large transformation portfolio with stakeholders across multiple time zones. The executive sponsor wants a monthly dashboard, while the program managers need weekly updates on dependencies and risks. The portfolio manager must ensure all stakeholders receive the information they need without overwhelming them. What should the portfolio manager do first?

   • ASchedule a meeting with the executive sponsor to confirm the monthly dashboard format.
   • BCreate a detailed communication plan that includes both monthly and weekly updates.
   • CConduct a stakeholder analysis to identify each stakeholder's information needs and preferences.
   • DSet up a shared dashboard tool that provides real-time data to all stakeholders.
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4. 18application · medium

   A portfolio manager is developing a communications management plan for a new portfolio. The plan must document how information will be shared with stakeholders, including the frequency and format. What is the most important element to include in the plan?

   • AA summary of the portfolio's strategic objectives and key performance indicators.
   • BA description of the communication tools and technologies to be used.
   • CA list of all stakeholders and their communication preferences.
   • DA detailed schedule of communication activities and responsible parties.
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5. 19expert · hard

   A portfolio manager is managing a portfolio with a mix of stable, ongoing programs and rapidly changing projects. The executive team wants to be informed of major changes immediately, but also wants to avoid information overload. What is the best way to establish a communication cadence that balances these needs?

   • AUse a tiered approach: regular updates for stable programs and more frequent updates for high-change projects.
   • BSend daily updates to all stakeholders to ensure no information is missed.
   • CLet each project manager decide the cadence for their own communications.
   • DEstablish a standard monthly cadence for all communications, with exceptions for urgent issues.
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6. 20expert · hard

   A portfolio manager is setting up communications for a portfolio that includes a project with a very tight deadline. The project team needs daily updates on progress, while the executive sponsor only wants to be informed of major milestones. What is the best way to manage this communication cadence?

   • AEstablish a daily update for the project team and a milestone-based update for the executive sponsor.
   • BSend daily updates to all stakeholders to ensure everyone is informed.
   • CLet the project manager decide the cadence for all communications.
   • DUse a weekly update for all stakeholders to balance the need for information.
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