1.2 Describe Key Concepts Related to Project Management PRINCE2-FOUNDATION-VERSION-7 Practice Questions (Page 6)

Questions 26–29

1. 26expert · hard

   A project manager is running a project for a client who has very specific reporting requirements. The client wants a detailed weekly report, even though the project is low-risk and small. The project manager believes this is excessive and wants to tailor PRINCE2 to reduce the reporting burden. What is the most appropriate action for the project manager to take?

   • AAgree to the client's reporting requirements, as tailoring must accommodate the project's needs.
   • BRefuse the client's request and implement a standard PRINCE2 reporting structure.
   • CEscalate the issue to the project board to decide if the client's request is valid.
   • DReduce the reporting frequency without telling the client to save time.
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2. 27application · medium

   A software development firm is considering adopting PRINCE2 to improve its project delivery. They have noticed that projects often suffer from unclear roles and responsibilities, leading to duplicated work and missed tasks. Which benefit of using PRINCE2 most directly addresses this specific problem?

   • AA defined project management team structure with clear roles and responsibilities.
   • BImproved control through the use of tolerances and exception management.
   • CIncreased project success rates by following a proven methodology.
   • DBetter stakeholder engagement through a structured communication approach.
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4. 28expert · medium

   A global bank is running a project to implement a new customer relationship management (CRM) system. The project is being delivered by a team in London, but the system will be used by branches in Asia and the Americas. The bank's internal audit department has issued a new policy requiring all project documentation to be stored on a specific internal server. How should the project manager respond to this internal influence?

   • ATreat it as a constraint that must be incorporated into the project's plans and procedures.
   • BEscalate it to the project board as a major risk that could stop the project.
   • CAsk the branches in Asia and the Americas to approve the policy.
   • DIgnore it because it is an internal matter and does not affect the project's deliverables.
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5. 29application · easy

   A retail company is planning a project to open a new flagship store in a different country. This is a one-time effort with a unique location, local regulations, and a specific grand-opening date. Which combination of project characteristics is most relevant to justifying a formal project management approach here?

   • ALow complexity and minimal stakeholder involvement
   • BUnlimited budget and flexible timeline
   • CUniqueness and temporary nature
   • DOngoing operations and repeatable process
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