Understand Key Concepts Relating to Implementing and Re-Energising a P3O. Specifically to Identify: P3O-PRACTITIONER Practice Questions (Page 6)

Questions 26–30

1. 26foundation · easy

   What is the first step in defining and implementing a temporary programme or project office?

   • ARecruiting all staff for the office.
   • BDeveloping a detailed communication plan.
   • CClosing the office and capturing lessons.
   • DClarifying the purpose and scope of the office.
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2. 27foundation · easy

   What is a typical information flow between the P3O and senior management?

   • AThe P3O provides consolidated reports to senior management for decision-making.
   • BSenior management sends daily operational updates to the P3O.
   • CSenior management provides detailed project plans to the P3O.
   • DThe P3O sends individual team member timesheets to senior management.
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4. 28foundation · easy

   Which of the following is a key activity of the Identify process in P3O implementation?

   • ADelivering the P3O services and realizing benefits.
   • BDefining the detailed roles and responsibilities for all P3O staff.
   • CIdentifying the need for a P3O and the benefits it will bring to the organization.
   • DClosing down the P3O and capturing lessons learned.
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5. 29expert · hard

   A temporary programme office is being set up for a high-profile, time-critical programme. The programme director wants the office to be operational within two weeks. The organization has no existing P3O. Which approach is most appropriate for defining and implementing the temporary office?

   • AUse the permanent P3O structure as a template, even though it does not exist yet.
   • BSpend time developing a comprehensive P3O Blueprint before setting up the office.
   • CRecruit a full team before defining the office's purpose and scope.
   • DDefine a minimal but clear purpose, scope, and reporting lines, then staff it with experienced people and start running.
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6. 30expert · hard

   A temporary programme office has been running for three months. The programme manager notices that the office is spending too much time on administrative tasks and not enough on value-adding activities. Which action should the office manager take to improve the running of the office?

   • AIncrease the amount of reporting to provide more information to stakeholders.
   • BClose the office and outsource all support functions.
   • CReview the office's activities and prioritize those that directly support decision-making and programme control.
   • DReduce the scope of the office to eliminate all administrative tasks.
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