Be Able to Identify, Analyse and Distinguish Between Appropriate and Inappropriate Application of Portfolio Delivery Practices and Techniques to a Scenario MOP-PRACTITIONER Practice Questions (Page 5)

Questions 21–25

1. 21application · medium

   A portfolio of projects requires a mix of internal staff and external contractors. The portfolio office has decided to manage resource capacity by asking each project manager to report their resource needs independently. What is the most appropriate assessment of this resource management approach?

   • AAppropriate, because it allows each project manager to manage their own resources efficiently.
   • BInappropriate, because it does not provide a consolidated view of resource demand and supply across the portfolio.
   • CAppropriate, because it reduces the administrative burden on the portfolio office.
   • DInappropriate, because the portfolio office should directly manage all contractors without project manager input.
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2. 22expert · hard

   A portfolio includes a programme to introduce a new IT system that will automate several manual processes. The operational staff who will use the system are resistant to the change. The programme manager proposes to engage with the staff through a series of town hall meetings. The portfolio office is concerned that town halls alone may not be sufficient. What is the most appropriate stakeholder engagement strategy?

   • ADelay engagement until the system is ready to be deployed, to avoid raising concerns prematurely.
   • BEngage only with the managers of the operational staff, as they will be responsible for implementation.
   • CSupplement town halls with targeted small-group sessions and one-to-one meetings with key influencers and resistant individuals.
   • DUse town hall meetings to communicate the benefits of the new system and address concerns in a public forum.
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4. 23application · medium

   A portfolio board has decided to review the progress of all initiatives in the portfolio at a single monthly meeting, regardless of their size, risk, or strategic importance. The board is finding it difficult to give adequate attention to the most critical initiatives. What is the most appropriate adjustment to the management control approach?

   • ADelegate the review of all initiatives to the portfolio office, with the board only reviewing exceptions.
   • BReduce the frequency of all reviews to quarterly to give the board more time to prepare.
   • CAsk the portfolio office to prepare a single summary report for all initiatives to reduce the board's workload.
   • DSegment the portfolio into tiers and apply different review frequencies and levels of detail based on the significance of each initiative.
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5. 24foundation · easy

   A portfolio manager communicates with stakeholders only through email updates. Why is this an inappropriate stakeholder engagement strategy?

   • AIt ensures that all stakeholders receive the same information.
   • BIt is too expensive for most portfolios.
   • CIt is only appropriate for external stakeholders.
   • DIt does not allow for two-way communication and feedback.
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6. 25foundation · easy

   A portfolio manager decides to manage risks only at the individual initiative level, arguing that portfolio-level risks are just the sum of initiative risks. Why is this an inappropriate risk management practice?

   • AIt ensures that all risks are managed consistently.
   • BIt ignores risks that arise from interactions between initiatives.
   • CIt reduces the need for risk owners.
   • DIt makes it impossible to identify any risks within initiatives.
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