Be Able to Apply and Tailor the Practices, Techniques and Responsibilities of the Portfolio Delivery Cycle to a Scenario MOP-FOUNDATION Practice Questions (Page 6)

Questions 26–30

1. 26foundation · easy

   Which activity is an example of performance monitoring as a management control technique in a portfolio?

   • AReviewing portfolio-level key performance indicators (KPIs) at regular intervals
   • BAssigning a project manager to each new initiative
   • CCommunicating the portfolio strategy to all stakeholders
   • DUpdating the risk register with newly identified risks
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2. 27application · medium

   A healthcare organization is implementing a portfolio of digital transformation projects. The projects affect clinicians, administrative staff, and patients. The portfolio manager has identified that clinicians are resistant to change. What is the most appropriate stakeholder engagement technique?

   • AConduct a stakeholder analysis to understand clinicians' concerns and develop a targeted communication and engagement plan that involves them in the design of the changes.
   • BDelay all communication until the projects are ready to launch, to avoid unnecessary concern.
   • CSend a series of emails to all staff explaining the benefits of the projects.
   • DFocus engagement efforts on the board and senior management, assuming that staff will follow their lead.
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4. 28application · medium

   A technology company is planning its annual portfolio budget. The portfolio includes several high-risk, high-reward innovation projects and several stable maintenance projects. The finance director wants to ensure that the portfolio remains within budget while allowing for flexibility. What is the most appropriate financial management technique?

   • ARequire each project to include a 20% buffer in its budget, but do not track actual spending against the buffer.
   • BReduce the budget for maintenance projects to fund the innovation projects fully.
   • CAllocate a contingency fund at the portfolio level to cover cost overruns or new opportunities that arise during the year.
   • DSet a fixed budget for each project and do not allow any transfers between projects.
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5. 29application · medium

   A bank is running a portfolio of projects, some of which are expected to deliver cost savings and others to increase revenue. The portfolio manager wants to track the realization of these benefits over time. What is the most appropriate technique?

   • AInclude benefits in the project business case, but do not monitor them after the project starts.
   • BDefine measurable benefit indicators for each project and schedule regular benefit reviews after project completion to compare actual against expected benefits.
   • CTrack only the financial benefits, as they are the most important for the bank.
   • DRely on the project managers' final reports to confirm that benefits have been achieved.
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6. 30expert · medium

   A portfolio of projects is facing budget cuts. The portfolio manager must reduce spending while minimizing the impact on strategic objectives. What is the most appropriate approach?

   • ADelay all projects by six months to spread the cost over a longer period.
   • BCut the budget of every project by the same percentage to ensure fairness.
   • CCancel the projects with the largest budgets, as they will save the most money.
   • DReview all projects and prioritize them based on strategic alignment, then reduce or defer funding for lower-priority projects.
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